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Who we are

Fifth Sense is a charity for people affected by smell and taste disorders.

Fifth Sense is registered as a charity in England and Wales  No. 1175553 and as a Private Company Limited by Guarantee No. 10255303.

Our registered office is at Sanderum House, 38 Oakley Road, Chinnor, Oxfordshire, OX39 4TW

Our website address is: http://www.fifthsense.org.uk

What is personal data?

The EU’s General Data Protection Regulation (“GDPR”) defines “personal data” as:

“any information relating to an identified or identifiable natural person (‘data subject’); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person”.

The GDPR classifies certain data as belonging to “special categories”, as follows:

  • Racial origin;
  • Ethnic origin;
  • Political opinions;
  • Religious beliefs;
  • Membership to a trade-union;
  • Genetic data;
  • Biometric data;
  • Health data;
  • Data concerning a natural person’s sex life;
  • Sexual orientation

The GDPR requires that consent is provided by the data subject for all types of personal data, including those pertaining to the special categories set out above and otherwise. Consent must be explicitly provided.

When Fifth Sense requests sensitive data from data subjects, it is required to confirm why the information is required and how it will be used.

What personal data we collect and why

Fifth Sense members and supporters

Fifth Sense will use the information you provide when signing up to our mailing list (either the ‘Fifth Sense members’ list, for people who are personally affected by a smell or taste disorder, or the ‘Fifth Sense supporters’ list, for other people who are interested in our work) to keep in touch with you about the work we do for people affected by smell and taste disorders, activities and events that you can get involved in, opportunities to support our work by volunteering or making a donation, as well as any products we think may be of interest. Knowing which areas of the UK our members are based can help us in providing localised services and activities in future.  Knowing the job roles and organisations of our supporters and your main areas of interest in our work will help give us a better understanding of who is following us and providing news and information tailored to your interests.

By signing up you confirm that you are consenting to Fifth Sense’s use of your personal data for the aforementioned purposes and are granting Fifth Sense permission to carry out those actions and/activities.

You can change your mind at any time by clicking the unsubscribe link in the footer of any email you receive from us, or by contacting us at info@fifthsense.org.uk.

If you are under 16 years of age we are unable to hold your data without your parent’s permission therefore we won’t be able to send you information about Fifth Sense.

Website Comments

When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.

Website Media

Visitors to the website can download and extract any location data from images on the website.

Website Cookies

If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in (if you have an account) , we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracing your interaction with the embedded content if you have an account and are logged in to that website.

How Fifth Sense uses your data

Fifth Sense will process your data (i.e. collect, store and use) according to the requirements of the GDPR at all times and shall endeavor to keep your personal data up-to-date, ensuring its accuracy and will not keep it for longer than it is required. In some situations, there are set legal requirements for the length of time that Fifth Sense will retain your personal data but usually Fifth Sense will use its discretion, ensuring that personal data is not kept outside of our usual business requirements.

We shall never be intrusive or invasive of your personal privacy and shall not ask you to provide data that is irrelevant or unnecessary and we will enact strict measures and processes to ensure that the risk of unauthorised access or disclosure of your personal data is minimised as much as possible.

Fifth Sense is committed to ensuring that all personal information collected and processed is appropriate for the stated purpose(s) and shall not constitute an invasion of your privacy.

If you leave a comment on our website, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

Who we share your data with

We may share your personal data with third party service providers who are contracted by us and we shall ensure that they will hold your personal data securely and shall use it only in order to fulfill the service for which they are contracted. When there is no longer a service need, or the contract comes to an end, the third party will dispose of all personal data according to our procedures. We will never share your personal data with third parties until we have received your consent, unless we are required do so by law.

Visitor comments may be checked through an automated spam detection service.

What rights you have over your data

If you have subscribed to our mailing list then you can unsubscribe at any time by clicking the unsubscribe link in the footer of any email you receive from us, or by contacting us at info@fifthsense.org.uk.

You can request that we erase any personal data we hold about you by emailing us at info@fifthsense.org.uk. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us.

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